Important questions to ask if you’re planning a group trip and not using a group travel package.

April 02, 2023

I assume you are ready for travel, but is your group ready?  When planning a group trip, standard questions need to be asked: what dates, budget, destination, accommodations, activities, and how are group expenses to be divided?  However, there is much more to be considered before the group trip becomes a reality, which is why group travel packages are so popular.  When planning a group trip, often the group size dwindles due to finances, but there are other simple reasons why the trip does not go as planned.  Here are three questions beyond the standard ones to ask your friends if they want to travel.

Do they have a passport, and does it have at least six months of validity left?  Experienced group package tour operators will determine this information right away.  Inexperienced people get excited when planning a trip and often forget to consider how long it will take to get a passport or if their passport is valid.  Despite many government offices resuming regular operations, passport processing times can still be extended.  Currently, passport processing times have changed, and due to this high volume of new applications, routine passport processing can take up to 12 weeks, and expedited processing can take up to 8 weeks.  This should be one of the first questions for planning a group trip.  If your friend does not have a passport, and one is required for the trip, don’t count on them being on the trip.

If you’ve started to plan the trip and everyone has valid travel documents and identification, the next question should be the reason for the trip.  Individual group members might have different goals for the trip.  Some might want to relax, others want adventure, and others want to sightsee and explore the destination’s culture.  The excitement of planning a trip is not the same as being on the trip.  If some group members want to drink and relax by the pool, while others want to get out and explore the destination, many may feel as if they should have traveled alone and be resentful.  If group members are not fully aligned when on the trip.  It will make for an unsuccessful trip and might even ruin relationships.  Understanding the different experiences group members want can help better plan and cater to the needs and desires of all group members.

Finally, all group members should agree on transportation.  Group members may prefer the airline’s cost, comfort, or service quality differently.  Some members may be a part of an airline loyalty program and prefer a particular airline to get potential perks or upgrades.  Flight schedules and connections should also be discussed.  Some group members may prefer non-stop flights over stopovers or early morning over midday departures.  Open communication with all group members should be a priority to minimize disagreements over airline choices.  In addition, transportation at the destination can also be a concern.  Will the group be taking taxis or public transportation?  Will they be a rental car, and if so, who will be the designated driver?  Compromises must be made, but the discussion must be had before the trip planning.  Group travel packages will eliminate many of these questions.

I hope these ideas will help you in experiencing or planning a better group trip. In a group trip, the details matter, but so do the needs of all group members.  Finding commonality when planning the trip will make for a more successful trip. If it seems too much, consider professional group travel packages everyone can agree on.

This blog post may contain affiliate links. This means I may receive a small incentive at no expense to you if you choose to purchase something mentioned in this blog. This helps me continue to create content. It is my promise to only recommend things I have personally used and found valuable. Read full disclaimer →

Get an inside peek into my life & 
travel stories not seen in my blog.

I share the realities and nuances that come with being a Black woman on the move.

Meet your travel expert

Hi, I’m Donna

As a woman of color, I navigate the world of travel with a distinct lens.

I am thrilled to bring you my wealth of knowledge and firsthand experiences from my 23-year journey as a former flight attendant and seasoned traveler. Through my blog, I aim to shed light on the diverse challenges, triumphs, and hidden gems that I encounter along my journey.

More about Donna →

Buy Me a Coffee and Support My Journey!

Fuel the inspiration behind my blog by buying me a coffee. Your support helps me continue creating unique content and sharing valuable travel insights. Thank you for joining me on this exciting journey!

The Lived Travel Experience
“Make the plan, take the trip!”

Continue reading

You might also enjoy these blog posts:

Browse by topic or category:


Submit a Comment

Your email address will not be published. Required fields are marked *

Don't miss this!

Grab my FREE Travel Checklist

I sharing my personal travel checklist from years of experience as a flight attendant. Get my tips on what you need to check before traveling, packing tips and more.

Pin It on Pinterest

Share This